We Use Peachjar

• Step 1: Create a Peachjar account by visiting https://www.peachjar.com/program-providers.html

• Step 2: Create your flyer. Peachjar has a library of e-flyer templates, in both English and Spanish, which you can access right from your account. You can add call-to-action buttons such as “Call” or “Sign Up Now” for parents to interact with your flyer.

• Step 3: Submit your flyer.

After your flyer has been submitted through Peachjar, it will be routed automatically for approval and then emailed as a visually engaging, full-color image to all parents who have their email addresses on file.

Ensure your flyer meets the following guidelines before uploading it:

• It must be in PDF format.

• If your file is not in PDF format, here is how you can convert it:

  • In Microsoft Word, go to 'File' and click 'Save as Adobe PDF.'

  • In Adobe Photoshop, go to 'File,' select 'Save As,' select 'Photoshop PDF' from the dropdown menu, and click 'Save.'

  • In Adobe InDesign, go to 'File,' select 'Export,' choose 'Adobe PDF' from the dropdown menu, and click 'Save.'

  • You can also convert your file for free using Smallpdf.com.

• It cannot exceed 50 MB in file size.

  • If your file is larger than 50 MB, you can compress it for free using Smallpdf.com.

• Create a flyer on an 8.5" x 11" document in portrait orientation.

• In order to make your flyer more accessible to screen readers, embedded links cannot be supported. Instead, use the call-to-action buttons to include links.

• If you are providing your flyer in multiple languages, merge the flyers together into a single PDF with English on the first page.

• Include a version in Spanish.

Peachjar Parent/Guardian Accounts are created based on email addresses provided to the schools by parents/guardians. Peachjar is used exclusively for the distribution of school-approved flyers. Email addresses are not shared with anyone, including the community partners who distribute flyers through Peachjar. Peachjar accounts are not necessary to receive or view e-flyers.

If e-flyers are not received from Peachjar, there are two possible reasons:

1. Peachjar emails are going directly to the spam folder. When the first e-flyer is received, be sure to click "always display images."

2. The email address is not on file. Contact the school office to update or add email addresses. You can also view the Peachjar Parent FAQs for instructions on how to add email addresses to the Peachjar distribution list.

• Organizations select the school(s) for whom they would like the flyer distributed and the length of time they would like the flyer to remain active on the website(s).

• The review process typically takes 7 working days or less, excluding holidays and district-observed breaks. Submit flyers well in advance for optimal promotion.

• Organizations will be notified of approval or denial, or if additional information is required.

Additionally, please carefully review the district's flyer guidelines to expedite the flyer approval process and to make sure your flyer complies with district-specific requirements.

Disclaimer: Distribution of flyers through Peachjar does not imply endorsement by Farmington Municipal Schools, its schools, or staff, and is distributed in compliance with federal and state law.

Farmington Municipal Schools recognizes the need by community groups to distribute flyers to students utilizing the e-flyer distribution system, Peachjar. Approval and distribution for e-flyers is at the discretion of the Support Services Department. FMS reserves the right to deny e-flyer approval even if all requirements described below are met.

E-flyer Requirements:

• Publicize noncommercial services, special events, public meetings, or other gatherings of interest to students or parents/guardians.

• Support the basic educational mission of the district, directly benefit the students, or be of essential value to the students or their parents/guardians.

• Contain the name and contact information of the sponsoring entity.

• Include the following disclaimer, which is auto-populated by Peachjar, using the exact wording shown below: "Distribution of this flyer does not imply endorsement by Farmington Municipal Schools, its schools, or staff, and is distributed in compliance with federal and state law."

   

E-flyer Denial:

All denied materials are based on Board Policy 2.50: Public Information Dissemination.

• It shall be the Board’s policy to allow the distribution of materials that promote educational projects and programs and encourage the involvement of the District’s students in service learning or community service activities, subject to their view of such materials by the site administrator.  In addition, the Farmington Municipal Schools will distribute general, informational literature during district-initiated elections.

• The Farmington Municipal Schools will, however, refrain from sending materials that promote personal or corporate gain home with students. The Board and Administration shall not allow instructional staff or outside individuals, organizations, or groups to distribute information, in any medium, to students in the classroom unless it is part of the approved classroom curriculum being presented by a teacher in a content-neutral manner. Instructional staff shall obtain advanced approval from the School Principal of all non-employee speakers intended to be brought into the classroom and all materials proposed to be distributed to students that espouse an advocacy position on topics of public or private concern to assure that they are curriculum-related.